Role Title: Governance Secretary
Who we are:
The Ireland-Canada Chamber of Commerce is a not-for-profit organization that represents, supports and encourages the Irish business community in Vancouver.
The ICCCVan was created to promote, connect, and support Irish professionals and business owners in Vancouver and support trade development between Ireland and Canada. We are the only Irish professional networking organization in Vancouver, offering members a variety of opportunities to promote their business, as well as numerous opportunities for professional education and development. Through our business community and events, professionals of all levels can grow their networks and seek the support of fellow members.
About the Board:
The Board is made up of a group with various professional backgrounds, from Accounting, Legal, Business Development, Consulting, and Change Management, although we recognize the value that an even more diverse Board could add, which is why we’re hoping to add Board Members for Events,Governance and Marketing & Communications roles. We meet as a group on a monthly basis, and there are often separate meetings to focus on different tasks. We have the craic together and don’t take ourselves too seriously – we’re looking for someone who can get things done while having a laugh along the way!
What the Role entails:
Specific Responsibilities:
- Organize and facilitate board meetings, including scheduling and creating meeting agendas.
- Record and maintain detailed minutes for regular board meetings.
- Monitor and track actions and tasks arising from board meetings, ensuring timely follow-up and completion.
- Act as an authorized signatory on organizational accounts, ensuring financial and legal compliance.
- Manage and update all permits and licenses required for the board, including annual reports mandated by BC Societies.
- Represent the Chamber at events, networking opportunities, and meetings, showcasing professionalism and enthusiasm for the Chamber’s mission.
Processes Owned:
- AGM
- Permits/licenses for board operations
- External Reporting
- (BC Societies Report Annually)
Common Responsibilities (shared among the Board):
- Recruit Speakers and Volunteers for events
- Help with events
- Build connections in Vancouver to aid Irish community
- Monthly Board Reporting for your area
- Post/Repost Chamber comms
- Collaborate with fellow board members to support on all ICCCVan initiatives
- Interview new board members
Preferred Experience
- Administrative or executive assistant roles, preferably within organizations that have boards of directors
- Strong organizational and communication skills, with attention to detail and a proactive approach to problem-solving
- Familiarity with scheduling and organizing board meetings, including preparing agendas and recording minutes
- Previous Volunteer board experience
- Working with or within Irish communities or chambers of commerce
If you’re interested in applying for this position, please reach out to the board at hello@icccvan.ca
